Records Office

From admission through graduation, the Records Office maintains official forms and records that document your progress as a student.  We are available to help you with:


The following forms are frequently used by students.  Feel free to contact our office if you have questions.  Each form must be submitted to the Records Office.

  • If you need your enrollment verified complete the Enrollment verification form (PDF).
  • If you wish to change your program complete the Program change form (PDF).  Please be aware there are deadlines for submitting the form for each term.
  • If you wish to have Heartland share your protected educational record, you must complete the Release of educational information form (PDF) in person with an Heartland employee.  To learn more about protection of your educational record, refer to the Family Education Rights and Privacy Act link below.
  • If you do NOT wish to have directory information shared, you must complete the Prevent disclosure of directory information form (PDF).  


The Family Education Rights and Privacy Act (FERPA) protects your education records.  Please take a few minutes to become familiar with it.


The Records Office needs accurate and up-to-date information.  You can update much of your student information through your IRIS account - just follow the steps outlined below.

How do I update my mailing address using myHeartland?

It is your responsibility as a student to notify the College of any change in address.

  1. Go to www.heartland.edu and click on "myHeartland"
  2. Enter your login name and password
  3. Click on "IRIS" and then on the IRIS icon

If you already have a mailing address in the system:

  • Click "Edit" next to the mailing address
  • Make the appropriate changes and click "OK"
  • Click "Save" and then "OK"

If you do not have a mailing address in the system:

  • Click "Add a New Address"
  • Enter your information and click "OK"
  • Click on the box next to "Mail" then click "Save" and "OK"

Note: Only your mailing address can be updated through myHeartland.  You MUST change your permanent address in the Admissions Office (CCB 1000) by submitting either a driver's license, state ID or property tax bill.

How do I update my phone number using myHeartland?
  1. Go to www.heartland.edu and click on "myHeartland"
  2. Enter your login name and password
  3. Click on "IRIS" and then on the IRIS icon
  4. Under the Personal Information section click on "Home Phone"
  5. To update the phone type selected, make your changes, click "Save" and "OK"
  6. To add a different phone type, click on "Add a Phone Number"
  7. Select the phone type then enter your phone number and click "Save"
  8. Make sure to check your preferred phone number
How do I update my personal email using myHeartland?
  1. Go to www.heartland.edu and click on "myHeartland"
  2. Enter your login name and password
  3. Click on "IRIS" and then on the IRIS icon
  4. Under the Personal Information section click on "Other Personal" and click "Email Address"
  5. Make the appropriate changes then click "Save" and "OK"
How do I update my preferred name using myHeartland?
  1. Go to www.heartland.edu and click on "myheartland"
  2. Enter your login name and password
  3. Click on "IRIS" and then on the IRIS icon
  4. Under the Personal Information section click "Names"
  5. If you already have a preferred name, click on "Edit", make the changes, click "Save" and "OK"
  6. If you need to add a preferred name, click "New Name", choose "Preferred", complete the appropriate fields, then click "Save" and "OK"
How do I update my emergency contact using myHeartland?
  1. Go to www.heartland.edu and click on "myHeartland"
  2. Enter your login name and password
  3. Click on "IRIS" and then on the IRIS icon
  4. Under the Personal Information section click "Emergency Contact" and add the contact name and relationship
  5. If the phone number is the same as yours, check the box "Same Phone as Individual"  If your emergency contact has a different phone number than you, type the phone number in the "Phone" box.  Keep phone number in 9 digit format (123/456-7890)
  6. Click "Save" and "OK"

Additionally, Heartland Community College is required to offer students the Optional Disclosure of Private Mental Health Information to all students.

You have the option to dseignate a contact person to whom the College may disclose certain private mental health information.  The College will only contact this person if HCC's Student Counseling Services staff determine you pose a clear danger to yourself or to others, or to protect you or another person against a clear, imminent risk of serious mental or physical injury, disease or death.  You are not required to designate a contact. 

Should you choose to designate a contact person, it can be anyone over the age of 18 (e.g., parent, sibling, friend, etc.).  You may modify your desination at any time.

The College reserves the right to contact your parent, legal guardian, spouse and/or other emergency contact as required or permitted by law.

Contact Records

CCB 1600
Phone: 309-268-8071
Fax: 309-268-7992
Email: records@heartland.edu 

Office Hours

Monday - Friday: 8:00 a.m. - 4:30 p.m.